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We are excited to announce the launch of updated product names, logos, and headers within our user interfaces as part of the CivicPlus® Solution Rebranding initiative. These changes mark the first step toward creating a cohesive and seamless user experience across all solutions in our portfolio. As part of this transition, users may notice minor design updates. While the functionality you rely on remains unchanged, we are in the process of updating screenshots and other resources on our Help Centers to reflect the new branding. We appreciate your patience and understanding as we work to complete these updates.

Add a Schedule to a Session

  • Updated:

This article will show you how to add a schedule to a session. The schedule feature allows you to configure information such as the date and time of the session, how often the program occurs, and if you wish to reserve a facility for that time frame.

 

 

Instructions

  1. Navigate to Activities > Activity List
    activitites, activity list
  2. Expand an Activity
    expand activity
  3. Select Edit Session (pencil icon) next to the desired session or Create a New Session
    edit session
  4. Navigate to the Schedule tab
    schedule tab
  5. Click Add Schedule
    add schedule
  6. Fill in the fields
    schedule fields
    • Facility: Select a facility from the list
    • Start/End Dates and Times: Indicate when the session will begin/end
      • Note: If the Start and End Dates are set as the same day and the End Time is set before the Start Time, the schedule will roll over to the next day. (Example: If the Start Date/Time is 1/18/2022 at 8 a.m. and the End Date/Time is 1/18/2022 at 6 a.m., the system will set the schedule as 8 a.m. on 1/18/2022 to 6 a.m. on 1/19/2022.)
    • Repeat: Indicate the interval of time for which the session will repeat
    • Day Select: Select the day(s) that the session will occur on
      • Note: This option is only available for Weekly repeat schedules.
    • Relative Date: Select the Relative Date option to indicate that the session will repeat based on the week and weekday of the Start Date
    • Reserve Facility: Check to reserve the facility with the session schedule
    • Conflict Override: Click to override scheduling conflicts
    • Add Schedule: Add additional schedules as needed
  7. Click Save Session
    save session

 

Resources

Comments

Let us know what was helpful or not helpful about the article.

1 comment

Date Votes
  • Laura Tarlowski

    It would be helpful to pull the instructor or other additional user to the schedule reservation. We pull daily reservation reports from the calendar and it would be nice to have a point of contact included in that list.

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