General


 

Record an Over/Short Transaction Through the Functions Tab

 

Overview

This article will show you how to record an Over/Short Transaction in the event that an amount of money turned in from a location differs from what CivicRec indicates.

This tool is used to indicate when a cash drawer does not match reporting. You can use it to report the payment type that is off as well as any impacted GL code.

Important Note

Only administrators can run this report.

Instructions

  1. Navigate to Financial > Over/Short Transaction
    over_short_transaction.png
  2. Fill out the information
    fill_out_fields__over_short_.png
    • Date: Enter in the date
    • Credit (Revenue Increase): Allows you to credit the drawer
    • Debit (Revenue Decrease): Allows you to debit the drawer
    • GL Code: Select the appropriate GL code
    • Payment Type: Select the payment type
  3. Click Submit
    submit__over_short_.png
  4. A receipt will appear with the adjustment
    receipt__over_short_.png
  5. Navigate through the tabs
    • Receipt: Displays the receipt
      navigate_through_receipt_tabs__over_short_.png
      • Email: View or change the email address
      • Receipt: Choose to email, print, or thermal print (on receipt paper)
    • Transaction Edit: Edit transaction settings
      transaction_edit_tab__over_short_.png
      • Receipt Location: Select a location
      • User/Account: Select a user
      • Employee: Select an employee
      • Notes: Enter any notes
      • Select Save Transaction to save any changes
    • GL Edit: Edit general ledger settings
      gl_edit__over_short_.png
      • Payment Code: Select the payment code
      • Edit the Amount paid, the Cost Center, and Revenue Code
      • Select Save GL to save changes
  6. Select Close to exit the Transaction window
    close__over_short_.png



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