General


 

Record an Over/Short Transaction through the Financial Tab

 

Overview

This article will show you how to record an Over/Short Transaction in the event that an amount of money turned in from a location differs from what CivicRec indicates.

This tool is used to indicate when a cash drawer does not match reporting. You can use it to report the payment type that is off, as well as any impacted GL code.

Important Note

Only administrators can run this report.

Instructions

  1. Navigate to Financial > Over/Short Transaction
    financial_over-short_transaction.jpg
  2. Fill out the information
    fill_out_over-short_transaction_fields.jpg
    • Date: Enter or select the date
    • Credit (Revenue Increase): Allows you to credit the drawer
    • Debit (Revenue Decrease): Allows you to debit the drawer
    • GL Code: Select the appropriate GL code
    • Payment Type: Select the payment type
  3. Click Submit
    select_submit_to_submit_over-short_transaction.jpg
  4. A receipt will appear with the adjustment
    view_over-short_transaction_receipt.jpgedit_transaction_settings_on_over-short_receipt.jpg
  5. Navigate through the tabs
    • Receipt: Displays the receipt
      navigate_through_the_receipt_tabs_of_over-short_transaction.jpg
      • Email: View or change the email address
      • Receipt: Choose to email, print, or thermal print (on receipt paper)
    • Transaction Edit: Edit transaction settings
      edit_transaction_settings_on_over-short_receipt.jpg
      • Receipt Location: Select a location
      • User/Account: Select a user
      • Employee: Select an employee
      • Notes: Enter any notes
      • Select Save Transaction to save any changes
    • GL Edit: Edit general ledger settings
      edit_GL_edit_fields_for_over-short_transaction.jpg
      • Payment Code: Select the payment code
      • Edit the Amount paid, the Cost Center, and Revenue Code
      • Select Save GL to save changes
  6. Select Close to exit the Transaction window
    select_close_to_exit_the_transaction_window.jpg



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