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We are excited to announce the launch of updated product names, logos, and headers within our user interfaces as part of the CivicPlus® Solution Rebranding initiative. These changes mark the first step toward creating a cohesive and seamless user experience across all solutions in our portfolio. As part of this transition, users may notice minor design updates. While the functionality you rely on remains unchanged, we are in the process of updating screenshots and other resources on our Help Centers to reflect the new branding. We appreciate your patience and understanding as we work to complete these updates.

Create a Day Rate Type

  • Updated:

Day Rate Types allow you to rent a facility in overnight increments. This means the reservation will begin on one day and end at the specified time of the next day. This rate type is commonly used for campgrounds, RV sites, or other overnight reservations. 

 

Note: If you wish to set up a multiple-hour rental that begins and ends on the same day, check out the Block Rate Type. 

 

 

Instructions

  1. Navigate to Facilities > Facility List
    facilities-facility list
  2. Expand a location
    expand location
  3. Edit a facility
    edit facility
  4. Navigate to the Rate Types tab and click Add Rate
    rate types - add rate
  5. Add a Label for the rate type
    label day
    • Note: This will appear on the catalog
  6. Set the Base Fee
    base fee day
    • Fee: Enter the dollar amount you wish to charge for the rate
    • Base Unit: Choose Day as the unit
    • Unit Size: Specify the size of the unit. For example: If you set the Unit Size to 2, the facility will be booked in 2-day increments
  7. Set the Open Hours for the start and end time of the reservation
    open hours
    • From: This is the time the rental starts
    • To: The time the rental will end on the following day (Day rates are always overnight)
    • Do Not Print: Select to not allow Open Hours to print on the receipt.
  8. Fill out the remaining fields:
    day rate fields
    fields cont
    • Fee Limits: If desired, enter a minimum and maximum fee limit
    • Min/Max Units: If needed, add a minimum and maximum unit size
      • Example: A rental with a Unit Size of 2, means each unit is 2 days. A Min unit of 2 would indicate a minimum of two 2-day blocks (4 days total).
    • Dates (required): Select a date range for which this rate is available
      • Note: The start and end dates should not cross multiple years.  
      • Repeat Annually: Check to have the rate automatically renew every year
    • Schedule Type (required): Use the drop-down menu to select a schedule type (Daily, Weekly, Monthly, Yearly)
      • Daily: Choose if it will be an everyday fee
      • Weekly: Allows you to select the days of the week the rate will apply
        • Days: Required if you chose a Weekly schedule; select which days to apply the rate
      • Monthly: Select if you want a once per month schedule
      • Yearly: Choose to have the rate on a once per year schedule
    • Taxes: Select tax type(s)
      • Price Includes Tax: Check to include the tax amount on the promoted price.
    • Account Flag: Select an Account Flag from the list
    • Residency: Select residency requirements (Available to All, Residents Only, Non-Residents Only)
    • Online Availability: Choose availability features (Available Online and In-House, Available Online Only, Available In-House Only)
    • Fee Varied: Do not use this option with Day rates
    • Max Daily Bookings: If specified, the facility will be completely unavailable on any date with this number of bookings using this rate type
    • GL Code: Select a GL Code for rentals using this rate type, N/A will use the facility's GL configuration
  9. Click Save Rate
    save rate
  10. Click Save Facility
    save facility

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