This article will show you how to run a General Ledger (GL) Summary report to determine the amount moving into/out of deferred revenue for a given time period.

Review the Reports Overview article to learn to use filters and fields, save a custom report, and set up a scheduled report email. 

Instructions

1. Navigate to Reports
   
2. Select GL/Revenue Reports > General Ledger Summary or Long-Term GL Summary
   
   
   • Note: The difference between the two reports is that the Long-Term GL Summary has fewer options but runs much faster, the resulting information is the same. GL Summary is best for reports that require a lot of filtering, Long-Term GL Summary is best for reporting for long time periods. 
3. Select the From and To dates
   
4. Click Filters > GL Filters and select all Deferred Revenue accounts
   
5. Click Apply
   
   
6. View the report
   
   
   • GL Type: The type of payment account
   • GL Code/Desc: Displays the code and description for the GL item

   • GL Debit: Shows the total amount debited from the Deferred Revenue account or in other words, the total amount moved from Deferred Revenue to be recognized in a specific Revenue account

   • GL Credit: Displays the total amount credited from the Deferred Revenue account or in other words, the total amount placed into Deferred Revenue as a result of a patron paying for an activity or rental that occurs in the future

   • GL Net: Shows the difference of Debit-Credit or the total change to the balance of Deferred Revenue for the time period

   • Note: The Debit, Credit, and Net columns will always show four decimal places.