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We are excited to announce the launch of updated product names, logos, and headers within our user interfaces as part of the CivicPlus® Solution Rebranding initiative. These changes mark the first step toward creating a cohesive and seamless user experience across all solutions in our portfolio. As part of this transition, users may notice minor design updates. While the functionality you rely on remains unchanged, we are in the process of updating screenshots and other resources on our Help Centers to reflect the new branding. We appreciate your patience and understanding as we work to complete these updates.

Musco Lighting Integration

  • Updated:

The CivicRec - Musco Lighting integration enables a facility’s Musco lights to be automatically turned on when a reservation starts, and off when a reservation ends. This article will show you how to configure a Musco Lighting Integration.

 

Features

  • Lighting schedule is created in Control Link based on reservation from CivicRec
  • If reservation in CivicRec is adjusted, Control Link will update accordingly
  • If a reservation in CivicRec is canceled or an associated transaction is voided, the lighting schedule in CivicRec will be removed
  • A Time Fee Add On is required for the integration to work (the fee can be $0 if there is no cost for the use of the lights)

 

Important Note  

  • The Musco integration works and only applies to facility reservations, but not where facilities are reserved through league management or when reserving facilities through activity setups.
  • This is a paid integration and if you would like a quote please reach out to your customer success manager.
  • Lighting integration syncing with your lighting service requires a transaction. Therefore, saving a permit but not billing/performing a transaction will not send the lighting reservation to your lighting service.

 

Prerequisites

  1. You must have purchased a Musco Control-Link System in order to take advantage of this integration.
  2. Musco will provide an Excel template (example below) which you must complete and submit to your CivicRec Implementation Consultant/Project Manager with the following information:
    musco excel template example
    • Musco Usercode
    • Musco Password
    • Musco Facility ID
    • Musco Field ID
    • List of locations and facility names requiring the integration (CivicRec Facility List)

 

Instructions

1. Create a Time Add-On Fee

  1. Navigate to Configuration > Financial Settings > Fee Add-Ons
    configuration - financial - fee add ons
  2. Click + Create Addon
    create fee add on
  3. Configure Addon Settings
    addon settings
    • Addon Name: Create a name related to Musco Lighting Integration
      • Note: If you choose to not charge for the add-on, we recommend naming it "Lighting Times" as it displays on the receipt next to the scheduled light times. 
    • Addon Type: Select Time Add-On
    • Manually Specify Time: Start/end time of this addon is specified manually during the facility reservation checkout
    • Applies After/Before Time: If specified, the addon will apply to all units of a reservation after/before the entered time
      • Note: CivicRec will send the schedules to Musco but Musco settings such as sunset and offset times will determine how the schedule is completed in Control-Link Central. 
      • Note: Before and After timeframes are restrictions and provide limitations to a reservation. So, if the from time is set to 7 p.m. then the add-on will only apply until 7 p.m., even if the rental goes from 6 to 8 p.m.
      • Note: Learn more about the Applies After/Before Time option. 
    • Enable Lighting Integration: Ensure that you enable this option
    • Applies To: Choose for the add-on to apply to anyone who registers, non-residents only, or residents only
    • Default Amount: Set the default amount for the add-on
      • Note: You can choose to leave this as $0.00 if you do not wish to charge for the light add-on or if you wish to set the cost at an individual facility level. 
      • Note: The fee is charged based on the facility's rate type. CivicRec will prorate the fee appropriately (i.e. If the rate type is hourly but the lighting schedule is only 30 minutes, it will only charge half the fee.)
    • Default GL Code: Select a GL Code
    • Refundable: Indicates that this addon is meant to be refunded, like a deposit
    • Non-Refundable: Indicates this addon cannot be refunded by a public user when public cancellations are configured for a facility
    • Include in Item Price: Will not show as a line item on receipts; will be part of the parent item's overall price
    • One Time Add On: If checked, users can only use this addon one time per checkout
    • Sell as User Credit: Select to allow sales as user credit
    • Instructor Applicable: Determines whether collected fees for this addon will include instructor fees if they use a percentage of registration fees
    • Auto-Billing Applicable: Determines whether this add-on will include in recurring auto-billing charges for memberships
    • Taxes: Select the applicable tax type
      • Price Includes Tax: Check to include the tax in the overall price
  4. Click Save New Addon
    save new addon

 

2. Assign Facilities to the Add-On

  1. On the addon, navigate to the Facilities tab and click Assign Facilities
    assign facilities
  2. Select the applicable locations/facilities and click Add Selected Facilities
    add selected facilities
  3. Expand the location that contains your facilities
    expand location
  4. Next to the facilities, view/edit the Addon Amount
    addon amount
  5. Click Save Addon
    save addon

 

3. Add the Musco Lighting Integration to a Facility

  1. The Implementation Consultant/Project Manager will enable the Lighting Integration and add it to the specified facilities

 

4. Make a Reservation

  1. Make a facility reservation that is associated with the Time Addon and the Lighting Integration
  2. Once a reservation is complete in CivicRec, navigate to Musco Control-Link Central, log in, and click on the My Schedules tab
    • Note: You should see the reservation appear on the :00, :15, :30, :45 of each hour (syncing of the two systems).
    • Example: If you completed the reservation at 3:03 p.m., it would not show up in Control-Link until after 3:15.
  3. This is what the site looks like with no schedule syncing from CivicRec:
    no schedule sync
  4. This is what the site looks like with schedule syncing CivicRec after a completed reservation:
    schedule sync

 

 

Resources

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