Close Out


 

Create a Closeout

 

Overview

A Close Out takes the total number of transactions done at a certain location for the day and creates a total of all the payment types in it.

Instructions

  1. Navigate to Financial > Close Out on the left-hand menu
    financial_-_close_out.png
  2. Select Close Summary or Close Detail
    close_summary_or_detail.png
    • Close Summary: Gives you the total number of payment types
    • Close Detail: Gives you a list of all the transaction numbers and total number of payment types
  3. Input the Transaction Date/Time Range you want to run for the Close Out
    transaction_date_and_time.png
    • Note: If there are open (unclosed) transactions from a previous date, CivicRec will notate this. CivicRec will list the oldest open (unclosed) transactions by date.
  4. Select Receipt Location, Work Station, and Staff Members (if applicable)
    filters.png
  5. Results will automatically appear below the filter bar
    closeout.png
  6. Select the Generate (blue file) button to save and file the report
    generate.png
  7. Fill in fields
    generate.png
    • Deposit Ticket Number: Enter the ticket number
    • Cash Receipt Total in Close: Enter amount of cash receipts
    • Close Note: Enter additional notes
    • Note: Please ensure the accuracy of your information. Requests to amend have to be submitted to Support.
  8. Click Save
    save_close_out.png



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