Close Out


 

Create a Close Out

 

Overview

A Close Out takes the total number of transactions done at a certain location for the day and creates a total of all the payment types in it.

 

Instructions

  1. Navigate to Financial > Close Out on the left-hand menu
    financial_close_out.jpg

  2. Select Close Summary or Close Detail
    select_close_summary_or_close_detail.jpg
    • Close Summary: Gives you the total number of payment types
    • Close Detail: Gives you a list of all the transaction numbers and the total number of payment types

  3. Input the Transaction Date/Time Range you want to run for the Close Out
    enter_the_transaction_date-time_range.jpg
    • Note: If there are open (unclosed) transactions from a previous date, CivicRec will notate this. CivicRec will list the oldest open (unclosed) transactions by date.

  4. Select Receipt Location, Work Station, and Staff Members (if applicable)
    select_receipt_location__work_station__and_staff_members.jpg

  5. Results will automatically appear below the filter bar
    view_results_under_the_filter_bar.jpg

  6. Select the Generate (blue file) button to save and file the report
    select_generate_the_close_out_to_generate_close_out.jpg

  7. Fill in fields
    fill_in_generate_fields.jpg
    • Deposit Ticket Number: Enter the ticket number
    • Cash Receipt Total in Close: Enter amount of cash receipts
    • Close Note: Enter additional notes
    • Note: Please ensure the accuracy of your information. Requests to amend have to be submitted to Support.

  8. Click Save
    select_save_to_generate_close_out.jpg



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