You can use the Shared Roster to link multiple sessions and compile them into one roster. When multiple sessions are under a shared roster, a maximum participant number can be set so once you reach that maximum number, the system will not allow any more registrations in that session.
Instructions
- Navigate to Activities > Shared Rosters
- Select Create Item
- Fill in fields
- Shared Roster Name: A basic label describing this shared roster; visible on various areas of CivicRec
- Max Participants: Enter the maximum number of participants in a shared roster
- Select Save New Item
- Navigate to the Sessions tab
- Select the Assign Sessions button
- Choose the sessions to add to your roster
- Click Add Selected Sessions
- Click Save Item
- The shared roster tab will now display on the assigned sessions' rosters
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