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We are excited to announce the launch of updated product names, logos, and headers within our user interfaces as part of the CivicPlus® Solution Rebranding initiative. These changes mark the first step toward creating a cohesive and seamless user experience across all solutions in our portfolio. As part of this transition, users may notice minor design updates. While the functionality you rely on remains unchanged, we are in the process of updating screenshots and other resources on our Help Centers to reflect the new branding. We appreciate your patience and understanding as we work to complete these updates.

Create a Shared Roster

  • Updated:

You can use the Shared Roster to link multiple sessions and compile them into one roster. When multiple sessions are under a shared roster, a maximum participant count can be set for the Shared Roster. Once you reach that maximum number, the system will not allow any more registrations in either session within the Shared Roster.

 

Note: Example: Shared Rosters are often used for summer camps with either a Morning or a Full Day option. The individual sessions would each have a maximum of 40 participants. Under the Shared Roster, both sessions together would have a Max Participant count of 40 as well. With this configuration, when a combined total of 40 campers have enrolled, registration would close on both sessions. 

 

Instructions

  1. Navigate to the Activities tab, and then Shared Rosters
    shared rosters
  2. Select Create Item
    create item
  3. Fill in fields
    shared roster fields
    • Shared Roster Name: A basic label describing this shared roster; visible on various areas of Recreation Management.
    • Max Participants: Enter the maximum number of participants that can enroll in all the sessions of the shared roster. 
  4. Select Save New Item
    save new item
  5. Navigate to the Sessions tab
    sessions
  6. Select the Assign Sessions button
    assign sessions
  7. Choose the sessions to add to your roster
    select sessions
  8. Click Add Selected Sessions 
    add selected sessions
  9. Click Save Item
    save item
  10. The shared roster tab will now display on the assigned sessions' rosters
    view shared roster

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