Prompt Response Types

Prompts in Recreation Management gather custom information from users, specific to program registrations or facility rentals. This data is displayed on receipts and can be in various reports. 

This article contains descriptions of the Prompt Response Types you may need to choose from when you create a Prompt.

Date Request

The Date Request type gives the customer the option to choose dates for an activity/facility. 

• Name: Title the prompt
• Type (required): Select Date Request
• Category (required): Select a category for your prompt
• Text: Enter content for the prompt
• Required: Select to require the prompt upon checkout
• Viewable by Instructors: Select to make the prompt viewable by instructors
• Print on Receipt: Determines whether this prompt will print on the receipt
• Follows User
  • Once per user: Only require one answer per user
  • Once per cart: Will show only once no matter how many items with the prompt are in the cart
  • Once per line item: Will put the prompt on every item

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Donation Prompt

Use this prompt to allow users to donate to a specified program. 

• Name: Title the prompt
• Type (required): Select Donation Prompt
• Category (required): Select a category for your prompt
• Text: Enter content for the prompt
• Required: Select to require the prompt upon checkout
• Viewable by Instructors: Select to make the prompt viewable by instructors
• Print on Receipt: Determines whether this prompt will print on the receipt
• Donation Program: Select a program for the donation to apply to
• Follows User
  • Once per user: Only require one answer per user
  • Once per cart: Will show only once no matter how many items with the prompt are in the cart
  • Once per line item: Will put the prompt on every item

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Guest Prompt

This prompt allows users to enter guest names, if applicable, to be added to the activity/reservation. 

• Name: Title the prompt
• Type (required): Select Guest Prompt
• Category (required): Select a category for your prompt
• Text: Enter content for the prompt
• Required: Select to require the prompt upon checkout
• Viewable by Instructors: Select to make the prompt viewable by instructors
• Print on Receipt: Determines whether this prompt will print on the receipt
• Follows User
  • Once per user: Only require one answer per user
  • Once per cart: Will show only once no matter how many items with the prompt are in the cart
  • Once per line item: Will put the prompt on every item

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License Plate

This prompt can be used to request license plate numbers from the users who are registering for an activity or reserving a facility. This information can then be pulled on the License Plate Report. 

• Name: Title the prompt
• Type (required): Select License Plate
• Category (required): Select a category for your prompt
• Max Response Length: Enter the maximum number of license plates that can be entered, keep it blank or zero for unlimited plates
  • Note: The maximum value allowed is 1,000 characters. 
• Text: Enter content for the prompt
• Required: Select to require the prompt upon checkout
• Viewable by Instructors: Select to make the prompt viewable by instructors
• Print on Receipt: Determines whether this prompt will print on the receipt
• Follows User
  • Once per user: Only require one answer per user
  • Once per cart: Will show only once no matter how many items with the prompt are in the cart
  • Once per line item: Will put the prompt on every item

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Mandatory Agreement

This prompt forces the user to select that they agree to something, similar to a waiver. For example, if a coach will be required to complete a mandatory training. 

• Name: Title the prompt
• Type (required): Select Mandatory Agreement
• Category (required): Select a category for your prompt
• Text: Enter content for the prompt
• Required: Select to require the prompt upon checkout
• Viewable by Instructors: Select to make the prompt viewable by instructors
• Print on Receipt: Determines whether this prompt will print on the receipt
• Follows User
  • Once per user: Only require one answer per user
  • Once per cart: Will show only once no matter how many items with the prompt are in the cart
  • Once per line item: Will put the prompt on every item

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Multi-Line Text

Ask a question or request information that can be answered in multiple lines. For example, if you want a user to describe their event.

• Name: Title the prompt
• Type (required): Select Multi-Line Text
• Category (required): Select a category for your prompt
• Max Response Length: Enter a character limit
  • Note: The maximum value allowed is 1,000 characters. 
• Text: Enter content for the prompt
• Required: Select to require the prompt upon checkout
• Viewable by Instructors: Select to make the prompt viewable by instructors
• Print on Receipt: Determines whether this prompt will print on the receipt
• Follows User
  • Once per user: Only require one answer per user
  • Once per cart: Will show only once no matter how many items with the prompt are in the cart
  • Once per line item: Will put the prompt on every item

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Multiple Choice

This prompt allows you to request information and provide multiple options for answers. Users can only select one answer option. An example use case may be to ask a participant to choose the size of t-shirt they need for an event. 

• Name: Title the prompt
• Type (required): Select Multiple Choice
• Category (required): Select a category for your prompt
• Options: Select Add Item to add multiple choice options; use the arrows to drag items into your desired order
  
• Text: Enter content for the prompt
• Required: Select to require the prompt upon checkout
• Viewable by Instructors: Select to make the prompt viewable by instructors
• Print on Receipt: Determines whether this prompt will print on the receipt
• Follows User
  • Once per user: Only require one answer per user
  • Once per cart: Will show only once no matter how many items with the prompt are in the cart
  • Once per line item: Will put the prompt on every item

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Numeric

This prompt allows users to input a numerical answer and can be used for questions like how many guests will attend an event.

• Name: Title the prompt
• Type (required): Select Numeric
• Category (required): Select a category for your prompt
• Minimum/Maximum Numeric Value: Enter a range for the numbers that can be entered
• Text: Enter content for the prompt
• Required: Select to require the prompt upon checkout
• Viewable by Instructors: Select to make the prompt viewable by instructors
• Print on Receipt: Determines whether this prompt will print on the receipt
• Is Admission: Check if this prompt is recording attendance for a reservation or rental
  • Note: This setting will populate the Attendance column in reservation reports and the Attendance field on the adjust rental > Basic Details screen 
• Follows User
  • Once per user: Only require one answer per user
  • Once per cart: Will show only once no matter how many items with the prompt are in the cart
  • Once per line item: Will put the prompt on every item

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One or More Options

Use this prompt to ask a question/request information where the user can select one or more answers. For example, to ask a user to select the days of the week they are available for practice. 

• Name: Title the prompt
• Type (required): Select One or More Options
• Category (required): Select a category for your prompt
• Options: Select Add Item to add options; use the arrows to drag items into your desired order
  
• Text: Enter content for the prompt
• Required: Select to require the prompt upon checkout
• Viewable by Instructors: Select to make the prompt viewable by instructors
• Print on Receipt: Determines whether this prompt will print on the receipt
• Follows User
  • Once per user: Only require one answer per user
  • Once per cart: Will show only once no matter how many items with the prompt are in the cart
  • Once per line item: Will put the prompt on every item

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Single-Line Text

Use this prompt to ask a question or request information that can be answered in one line or a few characters. For example, to ask what elementary school a participant attends. 

• Name: Title the prompt
• Type (required): Select Single-Line Text
• Category (required): Select a category for your prompt
• Max Response Length: Enter a character limit
  • Note: The maximum value allowed is 1,000 characters. 
• Text: Enter content for the prompt
• Required: Select to require the prompt upon checkout
• Viewable by Instructors: Select to make the prompt viewable by instructors
• Print on Receipt: Determines whether this prompt will print on the receipt
• Follows User
  • Once per user: Only require one answer per user
  • Once per cart: Will show only once no matter how many items with the prompt are in the cart
  • Once per line item: Will put the prompt on every item

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Yes/No

This prompt allows you to ask a yes or no question. For example, to ask if there will be a charge to attend the event. 

• Name: Title the prompt
• Type (required): Select Yes/No
• Category (required): Select a category for your prompt
• Text: Enter content for the prompt
• Required: Select to require the prompt upon checkout
• Viewable by Instructors: Select to make the prompt viewable by instructors
• Print on Receipt: Determines whether this prompt will print on the receipt
• Follows User
  • Once per user: Only require one answer per user
  • Once per cart: Will show only once no matter how many items with the prompt are in the cart
  • Once per line item: Will put the prompt on every item

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Resources

• Create a Prompt
• Assign Waivers, Attachments, Prompts, and Tags to a Session