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Rentals / Calendar


 

Facility Calendar Filter Options

 

Overview

The CivicRec Facility Calendar is a powerful tool that allows staff members to quickly view and create reservations at any of the organization's facilities. This article is a brief description of how to filter the calendar to show specific facilities and event types.

Instructions

  1. Navigate to Facilities > Calendar
    facilities_calendar.jpg
  2. Navigate to Filter toolbar
    navigate_to_reservations_filter.jpg

Filter Options

  • Location Filter: View Calendar by selected facility/facilities
    filter_reservations_by_location.jpg
  • Program Filter: View Calendar by selected program(s)
    filter_reservations_by_programs.jpg
  • Tags: Select a type of tag to view on the Calendar
    filter_reservations_by_tags.jpg
  • Types:
    filter_reservations_by_type.jpg
    • Internal Reservations: View only reservations made internally by staff
    • Customer Reservations: View only reservations made online by customers
    • Activity Schedules (Reserved): View calendar of activities scheduled in facilities that are reserved
    • Activity Schedules (Non-Reserved): View calendar of activities scheduled in facilities that are not reserved
    • Membership Schedules: View membership schedules
    • League Games: View calendar of scheduled league games
    • Closures: View calendar of facility closures
    • Pending Reservations: View all pending reservations for a facility
    • Price Estimates: View calendar of price estimates
    • Post-Rental Buffers: View calendar of post-rental buffers
  • Export: Download as an Excel spreadsheet
    select_export_for_reservations.jpg
  • Print: Select to print a hard copy of the calendar
    select_print_under_reservations.jpg
  • Refresh: Select to apply filters
    select_refresh_under_reservations.jpg
  • Voided: Select to include void reservations
    select_the_voided_checkbox.jpg
  • View Options
    • Events: Standard calendar view
      select_events_to_view_events.jpg
    • Availability View: Shows what is available at a given time and location
      view_availability_in_reservation_calendar.jpg



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