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Create an Activity with the Drop-In Type

  • Updated:

This process will show you how to create an activity and session using the Drop-In Activity Type. This allows participants to register in advance for a drop-in session.

 

 

Instructions

  1. Create an Activity with the Drop-In type
    drop in
    • Activity Name: Name the activity appropriately for a drop-in
    • Activity Type: Select Drop-In from the list
    • Note: Fill out the rest of the fields as usual.
  2. Click Create Session
    create session under activity drop in
  3. Appropriately Name the session for the drop-in
    name
  4. Make sure the Activity you just created is selected
    activity
  5. Add the Session Fee
    session fee
  6. Navigate to the Pricing tab and assign a GL Code
    gl codes
    • Note: Enter either a percentage or a flat dollar amount. 
  7. Navigate to the Schedule tab and configure the Schedules fields
    schedules
    • Facility: Select a facility from the list
    • Start/End Dates and Times: Indicate when the session will begin/end
    • Repeat: Indicate the interval of time for which the session will repeat
    • Day Select: Select the day(s) that the session will occur on
    • Relative Date: Select the Relative Date option to indicate that the session will repeat based on the week and weekday of the Start Date
    • Reserve Facility: Check to reserve the facility with the session schedule
    • Conflict Override: Click to override scheduling conflicts
    • Add Schedule: Add additional schedules as needed
  8. Click Save New Session
    save new session
  9. Navigate to the Catalog
    catalog
  10. Participants will be able to select a current or future Drop-In Date when registering for the session
    drop in date
  11. Registered participants will show up on the Drop-Ins tab of the session roster with their selected Drop-In Date listed
    drop in roster
  12. On the date of the selected drop-in session, the participants who registered for that date will show up on the Activity Check-In screen
    activity check in

 

Resources

Comments

Let us know what was helpful or not helpful about the article.

2 comments

Date Votes
  • Clara Siegele
    • Edited

    Hi Nora, 

    Thank you for the feedback! We will work on adding that information to the Help Center. 

    0
  • Nora Pike
    • Edited

    This article was good in that it shows the steps to create a drop-in event. I could see the article being enhanced with a lead-in stating what is a drop-in and an example of when you would use this type of setup. 

    0

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