This process will show you how to create an activity and session using the Drop-In Activity Type. This allows participants to register in advance for a drop-in session.
Instructions
- Create an Activity with the Drop-In type
- Activity Name: Name the activity appropriately for a drop-in
- Activity Type: Select Drop-In from the list
- Note: Fill out the rest of the fields as usual.
- Click Create Session
- Appropriately Name the session for the drop-in
- Make sure the Activity you just created is selected
- Add the Session Fee
- Navigate to the Pricing tab and assign a GL Code
- Note: Enter either a percentage or a flat dollar amount.
- Navigate to the Schedule tab and configure the Schedules fields
- Facility: Select a facility from the list
- Start/End Dates and Times: Indicate when the session will begin/end
- Repeat: Indicate the interval of time for which the session will repeat
- Day Select: Select the day(s) that the session will occur on
- Relative Date: Select the Relative Date option to indicate that the session will repeat based on the week and weekday of the Start Date
- Reserve Facility: Check to reserve the facility with the session schedule
- Conflict Override: Click to override scheduling conflicts
- Add Schedule: Add additional schedules as needed
- Click Save New Session
- Navigate to the Catalog
- Participants will be able to select a current or future Drop-In Date when registering for the session
- Registered participants will show up on the Drop-Ins tab of the session roster with their selected Drop-In Date listed
- On the date of the selected drop-in session, the participants who registered for that date will show up on the Activity Check-In screen
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